Releases & Work Items

Team Access

Customer Team Server Reporting Access is a tool that allows WITS customers access to FEi’s Work Item Tracking system to view:

· Status of Work Items
· Release Notes
· Recently entered Bugs for all customers
· Proposed Enhancements
· Ad Hoc Requests

Please speak to your WITS project manager or contact WITS support at support@witsweb.org to receive login access to Work Item Team Server.

Click here for Work Item Access.

Current WITS Version: WITS Version 13.7.0 (May 2012)
Database Version: 13.22

We are pleased to announce the latest list of enhancements and functionality which have been added into WITS.

Home Page Alert Messaging
Home Page Alerts allow an Agency/Facility administrator to manage upcoming or scheduled work in WITS related to a client. Individual agencies can customize a series of alerts based either on the Client Activities or Agency Activities, using an Alert Builder, that will go to their individual staff and prompt timely action on items that are due.

Contract Management
Contract management capabilities allow you to review and monitor treatment services that are offered by providers. This includes control over service rates and costs all with a great deal of flexibility.

Payor Billing
The Payor package is a flexible fund management billing system that allows providers to issue claims to multiple Payers as well as state funding sources.

Electronic Signature
Now progress notes and treatment plans can be signed electronically by staff.

GAIN Assessment
Thanks to collaboration with Chestnut Health, WITS now includes the GAIN assessment tool.

eCourt
The eCourt module is for organizations that require a streamlined system for managing clients that are in a Court driven substance abuse program. The eCourt module contains a host of case management features with the capability of interfacing with drug testing laboratory systems.

Visit here for more information about eCourt features.

Drug Testing
WITS now features full drug testing tracking capabilities, including scheduling, chain of custody, and integration with testing hardware and results systems.

Prevention
The Prevention module allows collecting individual-based and population-based programs and strategies data for National Outcomes Measures (NOMs) reporting as well as Block Grant applications. The contractor (funding agency) is able to authorize and monitor providers' curriculum and/or coalition strategies real time.

Gambling
WITS Gambling package offers the essential screening tools and assessment for collecting demographics and administering gambling treatment services efficiently and effectively.

Cost Reimbursement
Not all contracts are paid via a fee for service model. Some are based on actual costs, e.g., salaries, rent, etc, incurred by the provider and may be paid according to an agreed upon budget with the contractor (funding agency). The Cost Reimbursement contract model allows for the capture of a line item budget that a provider may invoice the contractor for. The provider creates an invoice (claim) based on the line items indicated in the contract, submits it to the contractor (provider claim submission) for acceptance/rejection, and the contractor adjudicates the invoice at a line item level. The contractor may require agencies to track encounters and claim items for the purposes of calculating the fee for service equivalent charges for services provided, even though the provider is paid based upon a pre-established budget.

Dispensary
To track all inventory of medications, to track medication orders made by physicians or other staff in the Regions, and to track the outflow of inventory as used by clients, or as adjusted for a variety of reasons. You can also order medications. The ability to associate a generic drug with more than one brand name drug. Print labels. This module will allow these specific activities:

• Authorized prescribing physicians/staff may choose regularly stocked medicines and order/prescribe them for patients (regardless of current inventory status)
• Once an order has been written, Dispensary staff may access all unfilled patient orders (outside of the context of any particular client)
• Orders may be filled from one or more inventory “buckets”, or staff may indicate vouchers have been given for medications not in inventory.
• Facility drug inventory will be tracked and dispensed according to source (stock vs. patient assistance). Patient Assistance meds will only be dispensed to a particular patient.
• In addition, staff may search previously filled orders, add to inventory, and adjust inventory, including indicating that quantities were transferred to other facilities.

Vendor Management
The ability to create a vendor, which may be associated with certain treatment domains, geographic regions, and service offerings. Vendors are entities which will not use WITS and do not need the setup of an agency and all associated contract management information, but are entities for which the WITS agency or managing entity would like to document a relationship. In some cases, these vendors may be providing services to clients on a contract basis, where the agency within WITS is providing case management and oversight services.

State Wide Wait List
The purpose of this module is to provide a way for providers across the state to view a modality-based waiting list for multiple facilities before making a determination about where to send a client. A client may be added to a waitlist without an intake. This will provide a search by modality and area as well as other key factors regarding the program (age or gender specific information). The referring clinician should have the ability to select a location from the waiting list or add the client to the waiting list if no space is available at the time of referral. The system will automatically notify providers to contact the next client on the waiting list when space becomes available.

As a reminder, all the new enhancements featured above are available to all WUG members without any additional development costs. For more information about the latest features and/or an implementation estimate, contact your FEi representative today.